Stock history and alerts
Add, remove or set a pool's stock with a note, read its history, and get an email when it runs low or out.
Changing a pool's stock
Open the pool and use the row under the big stock figure:
- Choose Add (a delivery), Remove (damage, samples, offcuts) or Set to (a stock count).
- Enter the amount. A line below shows the stock after saving, so a typo is easy to spot.
- Add a reason if you like, such as "Delivery from Linton Mills" or "Monthly stock count".
- Click Save pool.
The products that use the pool update straight away: their stock line, the quantity they can sell, and their stock status if they ran out or came back.
The stock history
Every change to a pool is logged, newest first, under Stock history on its page:
| Column | Shows |
|---|---|
| When | the date and time (hover for the full date) |
| What happened | Pool created, Sold in order #1234, Returned from order, Restocked from refund, Changed by hand, REST API or Received from a purchase order, with the note and who made the change |
| Change | how much came in (+) or went out (−) |
| Stock after | the stock once the change was made |
The page shows the last 50 changes. The REST API returns the full history.
Low stock and out of stock emails
Stockpool emails the store's stock notification recipient when a pool:
- drops to its Low stock alert at amount (or the store's low stock amount, if the pool has none), or
- runs out (drops to the store's out of stock amount).
The email says how much is left and how many products and variations are linked to the pool, with a link to the pool. Each threshold sends one email on the way down, not one per sale.
The emails follow WooCommerce's inventory settings: Notifications (low stock and out of stock on or off) and Notification recipient.